How to Create a Printable Using Microsoft PowerPoint

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How to Create a Printable Using Microsoft PowerPoint

Microsoft PowerPoint is not just for slideshows, you know? You can create a wide variety of printables with this easy to use application.

Before you get started, here are a few things you should keep in mind:

  • Verify that your computer has a good of collection of fonts. You can download additional fonts from sites like Instructions on how to install to install a font on your computer are found at the bottom of this post.
  • You will need a collection of images, clip art and icons related to the theme of your printable. You can get some amazing free graphics at FreePik and OpenClipArt. Or you can check out our list of free backgrounds, icons and labels. Do make sure to give credit where it is due.
  • You will also have to take into consideration other factors regarding the usage of colors, fonts and spacing as mentioned in the PicMonkey tutorial.

I created a couple of summer printables for my contributory post at Marriage, Motherhood and Missions which will be published in June. With that as the basis, I’ve given below the step by step instructions on how to create a printable using Microsoft PowerPoint.

Step 1: Open Microsoft PowerPoint

Open a new presentation in PowerPoint, by selecting ‘New’ from the ‘File’ Menu.

Open new presentation

Step 2: Choose the layout

Choose the orientation of the slide from the ‘Design’ menu, based on how you want your printable to look.

Choose slide orientation

Step 3: Add graphics

Add your graphics by clicking on the ‘Picture’ option in the ‘Insert’ menu.

Click insert picture

Select the image you want to include in the dialog box that pops up.

Select image

Drag the image to where you want it, and resize it if required.

Drag and resize image

Step 4: Insert Text

Insert a textbox from the ‘Insert’ menu to place your text.

Insert text box

Add your content to the text box. I’ve placed the text box at the top of the page, and typed in the title of the printable.

Add text

Style your text by setting the font type, size and color from the ‘Home’ menu.

Style the text

Step 5: Add additional text and graphic elements as required

Keep working on the text and graphic elements until you get the desired look for your printable. Here, I added a few other clip arts to make the title stand out.

Add more clip arts

I added a text box and filled it with rows of dots to form dotted lines.

Add more text

I changed the size and color of the dotted lines to match with the heading.

Change color and size

Add more graphic elements as required. I included few summer themed icons to complete the look.

Add more graphic elements

This is the final look of the printable that is now ready to be saved.

Printable ready

Step 6: Save the printable

It’s now time to save the printable. Click the ‘File’ menu and select the ‘Save As’ option.

Click File and Save As

Enter a file name, make sure the file type is “PowerPoint Presentation” and then click “Save”. This is to save the PowerPoint itself, so you can make edits later.

Save powerpoint

From the same dropdown, select PNG or JPEG to save the printable as an image to be used as a blog graphic.

Save image

In the dialog box that pops out, select ‘Current Slide Only’ to save the slide as an image.

Save current slide

Select ‘Save As’ option again from the ‘File’ menu to save the printable as a PDF. You’ll have to select the file type as PDF. This format is easier to upload and share with readers; and also prevents it from being altered.

Save as PDF

Note: Older versions of Microsoft PowerPoint may not have the option to save as PDF. In that case, you’ll need to use a PDF converter to convert your PowerPoint file into a PDF.

Your printable is now ready to be shared as a PDF. You can easily upload it to your website or Dropbox and then share the link with your readers.

Today’s Challenge: Create a simple printable using PowerPoint. Even if you’re not planning to give it away to your audience, it is still good practice!

Have you ever tried creating a printable with PowerPoint?
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About the Author:

School teacher turned internet marketing consultant, Sunu Philip is a Certified SEO Specialist. She founded “Clothed in Scarlet” to help women discover their unique God-given strengths and turn their talents into profits online. She offers subscribers a Free Online Business Startup Kit to help them start their online business from scratch.


  1. Rosilind @ A Little R & R May 23, 2014 at 8:24 pm - Reply

    I seriously need to try out Power Point. I’ve only used it rarely for graphics – and that was so long ago that I completely forgot I did. And I certainly was never THIS creative with it.

    • Sunu Philip May 26, 2014 at 6:01 pm - Reply

      PowerPoint is really a great resource. I started using that last year after seeing a Hubspot tutorial! And ‘creativity’ is something that I slowly acquired..haha..:)

  2. Bonnie Rose May 24, 2014 at 9:34 am - Reply

    I’ve never thought of using PowerPoint for a printable, but it’s a great idea!

    • Sunu Philip May 26, 2014 at 6:24 pm - Reply

      PowerPoint can also be used for creating blog graphics, call-to-action buttons etc. It is really versatile!

  3. Ana Tay May 28, 2014 at 10:56 am - Reply

    I’ve never thought about creating a printable using PowerPoint. I need to open my mind!

  4. Lynn November 2, 2014 at 8:27 pm - Reply

    Thank you so much for sharing this PowerPoint tutorial. I LOVE PowerPoint and have used it often for end-of-the-year slideshows, but never thought to use it to create printables. Thanks for such clear instructions. I’ve almost completed my first printable to share!

  5. Ally October 21, 2015 at 11:39 pm - Reply

    How do you deal with the margins when printing from powerpoint? They are huge!

    • Sunu Philip October 22, 2015 at 7:59 pm - Reply

      Ally, I believe it depends on the margins set while creating the printable on PowerPoint. It is possible to place the images and text boxes in such a way that the margin isn’t too wide.

  6. Smita March 30, 2016 at 8:43 pm - Reply

    Thank you so much for this powerpoint tutorial.I was searching for this since from when.Even I was a Math teacher in school.Now I am a stay at home mom and want to start my blog.Since from 2 years I am just rearching and studying from the web.I wanted to make my math printables.
    Madam you really are a very good teacher.

  7. Barbara June 7, 2016 at 6:22 am - Reply

    Thank you very much for this powerpoint tutorial. I have use Powerpoint working on a newsletter for a condo I lived in. It was pretty fun. Now I am into creating new printables. Why is it that “printables” doesn’t pass the spellcheck??

  8. Isabella March 27, 2017 at 1:11 pm - Reply

    Dear Sunu, you are so great and you inspire me very much! 🙂 I love to work with graphics etc. but didn’t know until now how to work with … thank you very much – you’ve solved my problem and made me happy! It’s so easy to work with power point and I can let come out my creativity! xo isabella

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